County commission minutes, July 30-31
August 22, 2012
***Monday, July 30, 2012, Commissioners met in regular session with Chairman Ron Smith, Commissioner Dan Dinning, Commissioner Walt Kirby, and Deputy Clerk Michelle Rohrwasser.

Blue Sky Broadcasting Reporter Mike Brown joined the meeting throughout the day.

Commissioner Dinning moved to amend the agenda for today at 11:00 a.m., in order to discuss the written response received from Boundary Volunteer Ambulance in regards to the County’s offer for services as it is a time sensitive matter. Commissioner Kirby second. Motion passed unanimously.

Boundary Economic Development Specialist Mike Sloan joined the meeting.

Commissioner Dinning moved to amend the agenda for 9:00 a.m., in order to sign the grant documents for the enhanced 911 system. Commissioner Kirby second. Motion passed unanimously.

Commissioner Dinning moved to sign the E911 Grant application for an amount of $83,800. Commissioner Kirby second. Motion passed unanimously.

County resident Connie DeCoe-Munier joined the meeting.

Commissioner Dinning moved to amend the agenda to sign the Juvenile Accountability Block Grant (JABG) Application for fiscal year 2011 as the application is time sensitive. Commissioner Kirby second. Motion passed unanimously.

Commissioner Dinning moved to authorize the Chairman to sign the Juvenile Accountability Block Grant (JABG) Application. Commissioner Kirby second. Motion passed unanimously.

9:10 a.m., Road and Bridge Superintendent Jeff Gutshall joined the meeting to give the departmental report. No written report was given.

Commissioner Kirby moved to approve the minutes of July 9 & 10, 2012. Commissioner Dinning second. Motion passed unanimously.

Mr. Gutshall said Road and Bridge is stockpiling rock to do work on the north end of Meadow Creek Road. For that area 2,000 yards is needed for chipsealing. Mr. Gutshall said the rock will be stored at the Rutledge Pit, which should help save on gas. Mr. Gutshall said from Bonners Ferry city limits to Boundary Creek along the Westside Road has been chipsealed and Road and Bridge is doing a bit on Highland Flats, McArthur Lake Road and Twenty Mile Road. Starting next year oil work should move closer to Paradise Valley and the Moyie Springs area.

Mr. Gutshall said fuel and oil will be issues for his budget and the next two years will be challenging while he figures out how to fund.
Mr. Gutshall said he received a quote for striping and sealing the parking lot at the Courthouse. The cost is $5,000, but there is no budget for that, according to Mr. Gutshall.

Clerk Glenda Poston joined the meeting at 9:20 a.m.

Chairman Smith said he notified County Snowmobile Advisory Board Chairman Jeff Urbaniak about the damage to the snowmobile park shelter. The insurance adjuster for the Idaho Counties Risk Management Program (ICRMP) has taken a look at the damage already. Chairman Smith said there are still a lot of trees lying down in that area. Mr. Gutshall said it would be worth getting some local contractors to take a look at the site as there is good pulp wood and other trees.

Clerk Poston said if there are trees that are down, but not close to the structure, the County won’t be reimbursed for working on those. Mr. Gutshall said there are good logs there. Mr. Gutshall said three large trees fell through the shelter, but only the porch portion of the restrooms was damaged.

Mr. Gutshall spoke of National Pollutants Discharge Elimination System (NPDES) and said culverts are going to be considered point sources. The two exceptions were agricultural and silvicultural and that is what the county is. Mr. Gutshall said there will be an attempt to do away with the silviculture matter. Any county roads the Environmental Protection Agency decides were constructed primarily for timber will require a permit for every culvert. Mr. Gutshall said this requirement, if passed, would cripple the counties.

Mr. Gutshall said road oil is his priority for the next couple weeks and after that will be a matter of tackling the smaller projects. The grader is out today on Shilo Loop Road, according to Mr. Gutshall.

Mr. Gutshall said Prosecutor Jack Douglas, Sheriff’s Sergeant Bobby Goad, and himself met to review the road weight limits and enforcement. The problem is what is supposed to constitute a load and he has spoken to Attorney Robinson about it. Mr. Gutshall said it was suggested doing away with the current ordinance because when the public sees the closed road signs they wonder why the trucks are there. Mr. Gutshall said his question was, if he has a permit system, doesn’t that set up a contractual obligation.

County resident Liz Sloot joined the meeting at 9:30 a.m.

Mr. Gutshall said the issue is to treat everyone the same.

Chairman Smith questioned if a pickup truck can be overloaded. Mr. Gutshall said you can definitely sustain damage from pickup trucks as they can escape commercial truck regulations. Mr. Gutshall said he spoke with a representative at the Local Highway Technical Assistance Council (LHTAC) who didn’t see how you could regulate this, but we’ve been pretty successful with the process here. Mr. Gutshall said Sergeant Goad and Prosecutor Douglas were going to do more research.

In short it’s looking to define what constitutes a load in order to address issues judges have in court cases, according to Mr. Gutshall.

Mr. Gutshall said on his permits, descriptions can state two units of lumber or half a tank of waste for example. The driver should provide a weight slip, according to Mr. Gutshall. Commissioner Dinning said one judge has raised the question of what constitutes a load and he questioned if this is something the county really needs to worry about. Mr. Gutshall said he would just use what is already written, but improve upon it. Chairman Smith said he thinks in the future the same objections will come up so the permitting in place should be improved.

It was said one issue had involved a moving van coming from a local nursery and the occupants did admit they didn’t notify anyone of the trip. Mr. Gutshall said usually household goods don’t weigh that much so he would’ve issued a permit, but re-routed the moving truck to a different course. Commissioner Dinning said had the person followed the proper process, we wouldn’t be having this issue prompting the question of weight.

Mr. Gutshall said he thinks we should go through the ordinance and tighten it up a little. Commissioner Dinning said it would take a half load of hay to put someone over the weight limit.

The meeting with Mr. Gutshall ended at 9:45 a.m.

Commissioner Kirby moved to approve minutes of July 23 & 24, 2012. Commissioner Dinning second. Motion passed unanimously.

Commissioner Dinning moved to adopt Resolution 2012-33. A resolution in the matter of the fiscal year 2012 elections for National Forest Related Safety Net Payments. Commissioner Kirby second. Motion passed unanimously. Resolution #2012-33 reads as follows:
BEFORE THE BOARD OF COMMISSIONERS
FOR BOUNDARY COUNTY


In the Matter of the FFY 2012 )
Elections for National Forest ) RESOLUTION NO. 2012-33
Related Safety-Net Payments )

WHEREAS, Congress enacted in 1908 and subsequently amended a law that requires that 25 percent of the revenues derived from National Forest lands be paid to states for use by the counties in which the lands are situated for the benefit of public schools and roads; and

WHEREAS, the principal source of revenues from National Forest lands is from the sale and removal of timber, which has been curtailed in recent years with a corresponding decline in revenues shared with counties; and

WHEREAS, the United States Congress recognized a need to stabilize education and road maintenance funding through predictable payments to the affected counties, and to achieve that goal enacted the Secure Rural Schools and Community Self-Determination Act of 2000 (“SRS 2000”), which was amended and re-authorized for FFY 2008 - 2011 (“SRS2008”) and has been amended and re-authorized for FFY 2012 (“SRS2012”); and

WHEREAS, Title I of SRS2012 gives each eligible county the right to elect to receive either its traditional share of revenues from the National Forest lands pursuant to the Act of May 23, 1908 and Section 13 of the Act of March 1, 1911 (the “25-percent payments”), or instead to receive a guaranteed minimum share of the State payment pursuant to Sections 102(a)(1)(B) and 103 of SRS2012 (the “full county payment amount”); and

WHEREAS, an election to receive the full county payment amount is effective for federal fiscal year 2012; and

NOW, THEREFORE, be it resolved as follows:

1. Boundary County elects to receive its guaranteed minimum full county payment amount of its share of the Idaho SRS2012 payment pursuant to Sections 102(a)(1)(B) and 103 of SRS2012.

2. The original or a copy of this Resolution shall be transmitted to Seth Grigg at sgrigg@idcounties.org or fax (208) 345-0379 by August 10, 2012.

ADOPTED this 30th day of July, 2012.

BOUNDARY COUNTY BOARD OF COMMISSIONERS

s/
Ronald R. Smith, Chair
s/
Dan R. Dinning, Commissioner
s/
Walt Kirby, Commissioner
Attest:
s/______________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy
Recorded as instrument #254650

This resolution shows authorizing the amount of Secure Rural School funding, according to Chairman Smith.

Commissioner Dinning moved to adopt Resolution 2012-34. A resolution regarding the Secure Rural Schools Safety-Net Payment and designating 15 percent of full county payment amount for expenditure on Title II projects. Commissioner Kirby second. Motion passed unanimously. Resolution #2012-34 reads as follows:

BEFORE THE BOARD OF COMMISSIONERS
FOR BOUNDARY COUNTY

In the Matter of the FFY 2012 )
Elections for National Forest ) RESOLUTION NO. 2012-34
Related Safety-Net Payments )


WHEREAS, Congress enacted in 1908 and subsequently amended a law that requires that 25 percent of the revenues derived from National Forest lands be paid to states for use by the counties in which the lands are situated for the benefit of public schools and roads; and

WHEREAS, the principal source of revenues from National Forest lands is from the sale and removal of timber, which has been curtailed in recent years with a corresponding decline in revenues shared with counties; and

WHEREAS, the United States Congress recognized a need to stabilize education and road maintenance funding through predictable payments to the affected counties, and to achieve that goal enacted the Secure Rural Schools and Community Self-Determination Act of 2000, which was amended and re-authorized for FFY 2008 - 2011; and

WHEREAS, the United States Congress has re-authorized the Secure Rural Schools and Community Self-Determination Act for FFY2012 (“SRS2012”); and

WHEREAS, Title I of SRS2012 gives each eligible county the right to elect to receive either its traditional share of revenues from the National Forest lands pursuant to the Act of May 23, 1908 and Section 13 of the Act of March 1, 1911 (the “25-percent payments”), or instead to receive a guaranteed minimum share of the State payment pursuant to Sections 102(a)(1)(B) and 103 (the “full county payment amount”); and

WHEREAS, Boundary County elected in FFY 2012 to receive the guaranteed minimum full county payment amount pursuant to SRS2012 Sections 102(a)(1)(B) and 103; and

WHEREAS, an election to receive the full county payment amount is effective for all Federal Fiscal Year 2012; and

WHEREAS, any county electing to receive a full county payment amount that is $100,000 or more must further elect to expend an amount not less than 15 percent nor more than 20 percent of its full county payment amount as project funds; and

WHEREAS, Title I, Section 102(d) of SRS2012 requires that counties electing to receive a full county payment amount of $100,000 or more must allocate its project funds for between projects in accordance with Title II and Title III, and return the balance of project funds unspent under Titles II and III to the Treasury of the United States, and communicate such allocation to the Secretary of the United States Department of Agriculture; and

WHEREAS, Title II provides for special projects on federal lands or that benefit resources on federal lands, which projects are recommended by local resource advisory committees (“RACs”); and

WHEREAS, RACs recommend projects for consideration by the Secretary of Agriculture, with project funding supplied in whole or in part out of monies allocated for such purposes by participating counties; and

WHEREAS, counties that allocate funding to projects under Title II, and are participants in more than one RAC, may further direct that their Title II project funds be divided between different RACs according to an allocation decided by each participating county, with such funds held in the Treasury of the United States under the name of the county with a designation of the amount allocated to each RAC; and

WHEREAS, Title III provides for county projects, some of which are associated with federal lands, with Title III authorizing expenditures for search, rescue and emergency services, fire prevention and planning under the Firewise Communities program, and development of community wildfire protection plans; and

WHEREAS, a county with a full county payment amount of $350,000 or more may not allocate more than 7 percent of its full county payment amount for Title III projects.

NOW, THEREFORE, be it resolved as follows:

1. Boundary County has elected to receive a full county payment amount that is $100,000 or more, and hereby allocates 15 percent of its full county payment amount for expenditure on projects under Title II and Title III. Boundary County will return none (zero percent) of its full county payment amount to the Treasury of the United States.

2. Of the percent allocated to Title II and Title III projects above in paragraph 1, Boundary County further allocates between such Titles for FFY 2012 (for expenditure after FFY 2012) on the following basis: 15 percent of full county payment amount for expenditure on Title II projects and 0 percent of the full county payment amount for expenditure on Title III projects.

3. The original or a copy of this Resolution shall be transmitted to Seth Grigg at sgrigg@idcounties.org or fax (208) 345-0379 by August 15, 2012.

ADOPTED this 30th day of July, 2012.

BOUNDARY COUNTY BOARD OF COMMISSIONERS

s/
Ronald R. Smith, Chair
s/
Dan R. Dinning, Commissioner s/
Walt Kirby, Commissioner
ATTEST:
s/___________________________
Glenda Poston, Clerk
By: Michelle Rohrwasser, Deputy
Recorded as instrument #254690

Commissioners said they chose the 15% method and chose to put zero percent into Title III Projects. Chairman Smith said for clarification 15% is going into Title II. Clerk Poston explained the remaining 85% is a 70%/30% split in that 70% of the 85% goes towards roads and the remaining 30% of the 85% is designated to schools.

Commissioner Dinning moved to adopt Resolution 2012-35. A resolution authorizing the application for a Foreign Trade Subzone. Commissioner Kirby second. Motion passed unanimously. Resolution 2012-35 reads as follows:

RESOLUTION 2012-35

WHEREAS, BOUNDARY COUNTY has received authority from the Foreign Trade Zone Board to establish and operate U.S. Foreign Trade Zone No. 242 in Eastport, Idaho, County of Boundary; and,

WHEREAS, the Grantee of Foreign Trade Zone No. 242 is BOUNDARY COUNTY, Bonners Ferry, Idaho, a governmental agency and body of politic in the State of Idaho; and,

WHEREAS, BOUNDARY COUNTY intends to file a formal application for a special purpose subzone to be established and operated by AREVA Enrichment Services, LLC located at the Eagle Rock Enrichment Facility in the County of Bonneville, State of Idaho;
NOW THEREFORE BE IT RESOLVED BY THE COUNTY COMMISSIONERS OF BOUNDARY COUNTY, IDAHO:

That the Chairman of the Boundary County Board of Commissioners, Idaho, is hereby authorized to make and file said application for a special purpose subzone before the U.S. Foreign Trade Zone Board in Washington D.C. in full compliance with the requirements of the Foreign Trade Zone Regulations, 15 CFR Part 400, under the U.S. Foreign Trade Zone Act of 1934, as amended.

Dated this 30th day of July, 2012
BOUNDARY COUNTY
BOARD OF COMMISSIONERS
s/____________________________
RONALD R. SMITH, Chairman
s/____________________________
DAN R. DINNING, Commissioner
s/_____________________________
WALT KIRBY, Commissioner
ATTEST:
s/____________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk
Recorded as instrument #254651

Mr. Brown, Ms. Sloot and Ms. DeCoe-Munier left the meeting.

Deputy Clerk Nancy Ryals joined the meeting at 9:55 a.m.

Commissioner Dinning moved to go into closed session under Idaho Code #31-874. Commissioner Kirby second. Motion passed unanimously. 10:15 a.m. Commissioner Dinning moved to go out of closed session. Commissioner Kirby second. Motion passed unanimously.

Commissioner Dinning moved to approve indigent applications #2011-55 and #2012-24 as per the Clerk’s recommendation. Commissioner Kirby second. Motion passed unanimously.

Deputy Clerk Ryals left the meeting.

10:30 a.m., Chief Deputy Clerk Tracie Isaac and Dan Studer joined the meeting.

Commissioner Dinning moved to authorize the Chairman to sign the Idaho Department of Commerce Memorandum of Understanding for the Economic Development Specialist for fiscal year 2012-2013. Commissioner Kirby second. Motion passed unanimously.

Commissioners and Chief Deputy Clerk Isaac said no other county employee had made application to fill the Planning and Zoning Administrator position with the exception of Dan Studer. Commissioners said the position has been reduced to part-time and the compensation is $1,900 per month and there is also budget for the other incidental expenses pertaining to that position. The employee filling this position will participate in the Public Employees Retirement System (PERSI), but as it is a part-time position, there are no other benefits. The Planning and Zoning Office will be open three consecutive days per week those days being Tuesday, Wednesday and Thursday. Commissioner Dinning said the reduction in costs to the county by making this a part-time position is over $20,000 annually.

Mr. Studer’s application is the only application received and it is very acceptable. Mr. Studer is currently the Chairman of the Planning and Zoning Commission and he has offered to submit his resignation to the Commission this afternoon.

Commissioners thanked Mr. Studer for all of his volunteer work in the Planning and Zoning Office. The designation of County Public Information Officer and the duty of auditing fixed assets will be removed from the Planning and Zoning Administrator job position.

Commissioners said they received a letter from the Planning and Zoning Commission recommending the appointment of Mike Weland to the Planning and Zoning Board. Commissioner Dinning said Mike Weland is replacing Paul Shelton.

Commissioner Dinning moved to appoint Mike Weland to the Planning and Zoning Board with a term to expire January 2016. Commissioner Kirby second. Motion passed unanimously.

Chairman Smith mentioned receiving an email from Mike Weland about his public information officer position, which is for emergencies and not regular County business. Commissioner Dinning said Boundary County Emergency Services Director Dave Kramer may be the best person to serve as public information officer since he is actively involved.

Chief Deputy Clerk Isaac and Mr. Studer left the meeting.

11:10 a.m., Commissioners spoke to Attorney Phil Robinson about the proposed agreement received from Boundary Volunteer Ambulance. Present were: Blue Sky Broadcasting Reporter Mike Brown, Connie DeCoe-Munier and Clerk Glenda Poston.

Chairman Smith said Commissioners have received a response from Boundary Volunteer Ambulance (BVA) in regards to the County’s offer. Commissioner Dinning said BVA has suggested some things in the agreement such as extending the existing contract to September 30, 2013. The sum of $80,000 provided to BVA will come in two payments; $40,000 before October 9, 2012 and the next installment of $40,000 before January 31, 2013. Also BVA will lease a portion of the County’s garage space to the south of BVA’s existing location. Actions to have accomplished by September 2013 are to levy .04% and to have a new contract in place. There will be changes at that time to the BVA Board to include five active members. Two members will be chosen by vote of BVA members per their by-laws, one County Commissioner or their designee, the Hospital Administrator or designee, and one fire chief from the Fire Chief’s Association as unanimously chosen. The final consideration is that President Ken Baker will remain on board until December 31, 2013 unless terminated by cause. This document has been submitted by Mr. Baker, according to Commissioner Dinning.

Commissioner Dinning said the contract contains the addition that BVA shall have a 30 day termination clause, but may only exercise that right if it is because of a lack of qualified EMT’s to run calls. Also if that termination right is exercised, BVA shall reimburse a prorated portion of the $80,000 for the remaining unexpired term.

Attorney Robinson said one draft of the contract was to have the Board of County Commissioners’ signatures and the other was for the Board of the District to sign. Attorney Robinson said he didn’t like the addition of the 30 day termination as the way it was written is that BVA can terminate at 30 days only if they’re unable to provide the service, but it is also not a bad idea. The 90 day termination clause was mentioned. Attorney Robinson said if things can’t be worked out, there should be a cancellation clause. The rest of the contract is livable, according to Attorney Robinson.

It was said the motion to sign the contract will be done as the Board of Commissioners followed by a motion by the Board of the Ambulance District.

Commissioner Dinning moved to approve and sign the letter as written July 27, 2012 by Boundary Volunteer Ambulance as entering into an agreement as described. Commissioner Kirby second. Motion passed unanimously.

Chairman Smith said he will sign this agreement, but that he wanted to make some comments. Chairman Smith said he has a problem with the way everything transpired since first trying to establish the formation of an ambulance district. The people opposed to forming a district were opposed due to the money. The proposal from Boundary Volunteer Ambulance was $342,000. Commissioners made a motion to form the district with no funding involved and now Commissioners are signing off on something that will provide $80,000 and a promise to levy $340,000 the following year.

Chairman Smith said he has a problem from the day he was being pegged as anti-ambulance. Chairman Smith said he first came out with the offer of providing BVA with $40,000 to operate on and then to see what to do next year and this is basically the same thing, but next year will be a levy of approximately $342,000. Chairman Smith said he mentioned the $40,000 and to see what needs to be done and that was met with objections. Now the offer is $80,000. Chairman Smith reiterated he was painted as being against BVA, but now he is signing the agreement. Chairman Smith said he isn’t and never will be anti-ambulance and he mentioned in the past when he had former Bonner County Commissioner Joe Young come up to meet with members of BVA to discuss EMS related matters. Chairman Smith said he will vote yes to sign the agreement, but he does have those reservations. Chairman Smith said he feels there was mistreatment on his part and he took the brunt of it.


Attorney Robinson said since the agreement has been signed, the County needs to look into borrowing or levying under the District, and both Boards need to approve this contract this year. The existing contract will be extended into September 2013. Chairman Smith said by signing the contract, it’s telling BVA they’re receiving $80,000 in two payments and providing a levy amount of approximately $342,000. Attorney Robinson said that would be beyond the year 2013 contract. Chairman Smith asked how the $80,000 will be available and where will it be in BVA’s budget. Attorney Robinson mentioned income authority and he said when it’s time to pay back the funds from where it was borrowed, he would think it would be paid back by something to trace. Chairman Smith said the funding will show for BVA on October 1, 2012 and revenues will come from the landfill’s account. Attorney Robinson said the next year the levy will be in place to protect the levying authority. Money will be deposited into the District’s budget from another agency’s fund. Interest on the amount borrowed was briefly mentioned.

Commissioner Dinning moved to recess as the Board of County Commissioners and convene as the Commissioners of the Ambulance District. Commissioner Kirby second. Motion passed unanimously.

Commissioner Dinning moved as the Board of the Ambulance District to sign the document received from Boundary Volunteer Ambulance regarding the extension of the contract and other related items as written. Commissioner Kirby second. Motion passed unanimously.

Commissioner Dinning moved to adjourn as Board of Boundary County Ambulance District and reconvene as Board of Boundary County Commissioners. Commissioner Kirby second. Motion passed unanimously.

The call with Attorney Robinson ended at 11:30 a.m.

Ms. DeCoe-Munier, representing Volunteer Ambulance of Boundary County (VABC) requested a letter from Commissioners stating that the County has entered into an agreement with BVA.

Meeting to discuss ambulance service in the County ended at 11:35 a.m.

Commissioners recessed for lunch at 11:50 a.m.

2:00 p.m., Commissioners reconvened for the afternoon session with Chairman Smith, Commissioner Dinning, Commissioner Kirby, and Deputy Clerk Michelle Rohrwasser.

2:00 p.m., Commissioners held a bid opening to select contractors for the Restorium Elevator Project. Present were: Chairman Ron Smith, Commissioner Dan Dinning, Commissioner Walt Kirby, Deputy Clerk Michelle Rohrwasser, Sherri Wastweet with Panhandle Area Council, Denny Wedel with Bonners Ferry Builders, Cindy Haagenson with Contractors Northwest, Inc., Restorium Board members Larry Dirks and Wilma DeVore, Restorium Administrator Karlene Magee, and Cory Trapp with Longwell + Trapp Architects. The bid opening was recorded.

Two sealed bids were received. The first sealed bid opened was from Contractors Northwest Inc. Included in the bid is a bid bond for 5% of the total amount bid, a Public Works License Number and information listing AirTech Mechanical and Boundary Electric as providing the mechanical and electrical construction. The total amount bid is $259,000.

The second sealed received was from Bonners Ferry Builders, Inc. Included in this bid packet is a bid bond for 5% of the total amount bid, a Public Works License Number and information listing Pend Orielle Mechanical and Tork Electric as providing the mechanical and electrical construction. The total amount bid is $195,000.

Mr. Trapp said both bids are over budget. Commissioner Dinning asked if postponing the bid decision tomorrow would provide Mr. Trapp with enough time to review the information.

Commissioner Dinning moved to table the bid opening for contractors for the Restorium elevator project until tomorrow at 9:45 a.m.

The bid opening ended at 2:15 p.m.

There being no further business, the meeting recessed until tomorrow at 9:00 a.m.

***Tuesday, July 31, 2012, Commissioners met in regular session with Chairman Ron Smith, Commissioner Dan Dinning, Commissioner Walt Kirby, and Deputy Clerk Michelle Rohrwasser.

9:00 a.m., Clif Warren with Community Transportation Association of Idaho (CTAI) and Barbara Kovacs with the Seniors Hospitality Center joined the meeting to discuss the funding shortage for the Seniors Hospitality transportation bus.

Boundary Economic Development Specialist Mike Sloan and Forest Service District Ranger Linda McFaddan also joined the meeting.

Mr. Warren mentioned the application for intercity bus routes. There were two applicants, but one company was so far out of compliance so they will not be allowed to take on any more routes.

City of Bonners Ferry Assistant Administrator Dave Sims joined the meeting.

Those present briefly discussed routes for the Selkirks Pend Oreille Transit (SPOT) Bus in Bonner County.

Mr. Warren reported the Area Agency on Aging said funding is gone and there is no chance of it coming back. Mr. Warren said he had met with Mr. Sloan and Mr. Sims and approached Commissioners about any possible funding for the bus.

Chairman Smith said for clarification as of now there is a bus at the Senior Center, but there is no funding. Mr. Warren said there is funding from the Idaho Transportation Department (ITD), but there is no funds for a grant match, which had been provided by the Area Agency on Aging and without the match there is no bus.

Ms. Kovacs said the Senior Center is losing ridership now as some of the seniors have moved into the Restorium and don’t drive.

Mr. Warren said he thinks the problem is that the public is not aware they can also take this bus, which is an on-demand service with no set route. Mr. Warren said he would think the side of the bus should advertise that it is for public transportation and have it written larger than where it says it’s operated by the Seniors Hospitality Center.

Ms. Kovacs said the driver is paid through the Senior Center on an hourly basis. It was said as long as there is match the Senior Center would be able to utilize ITD funding.

Mr. Sloan thought of having an origination point for the bus somewhere north of the Kootenai River Bridge, possibly near the Restorium, and have a route heading to the south end of town. Ms. Kovacs spoke of the contract that allows the bus to travel to all ends of the County also including meal delivery.

Ms. Kovacs said transportation for meal delivery will also not be funded so she is looking for volunteers. Ms. Kovacs said when the Area Agency on Aging was billed it was $5 per boarding. Mr. Warren said the match was a two to one match. Mr. Warren spoke of the administration costs and preventative maintenance costs, which are written into the grant. The grant is approximately $20,000 and the match is approximately $8,000 per year and the ridership funds are able to be used as match.

Chairman Smith asked Mr. Sims if he has talked to the City council members about this and Mr. Sims said he hadn’t as of yet. Mr. Sims asked if advertising can be done on the side of the bus. Ms. Kovacs said yes and she has never been opposed to doing that.

Clerk Glenda Poston joined the meeting at 9:20 a.m.

Commissioners updated Clerk Poston on the issue of funding for the bus. Chairman Smith asked if it’s too far out of the scope to be able to find $4,000 in funding for the bus. Clerk Poston said it’s a possibility. Mr. Sims said the City’s budget is tighter than it has been in the last few years and he added that he thinks the City will request to see a five year plan.

Mr. Warren said there may be more funding available by year 2014 and he estimates Boundary County included on a per capita basis, which could be approximately $50,000 per year. Mr. Sims said that would also require more match money. Mr. Warren said this funding is controlled by the Public Transportation Advisory Council (PTAC).

Mr. Warren discussed what it would take to make a fixed route work in the County. Currently the State expects transportation on a request basis. Chairman Smith said the City will need to talk about it, but would prefer a plan.

Commissioner Dinning asked how many riders are outside of the Moyie Springs and Bonners Ferry general area. The City of Bonners Ferry would be best route at this point in time and there are few riders in Moyie Springs. Ms. Kovacs said the bus probably travels eight miles in circumference outside of the City limits.

Ms. Kovacs questioned if the advertising revenue raised would come back to the Seniors Center. In addition to the Area Agency on Aging funds of approximately $8,000 the Seniors Hospitality Center is also supposed to contribute funding. The match that has been talked about was funding the Senior Center gives to run the transportation department. Mr. Warren said he would review the grant paperwork as this information is calculated.

County resident Bruce Whittaker joined the meeting at 9:30 a.m.

Ms. Kovacs said the bus makes a limited number of trips to Sandpoint. Commissioner Dinning said the taxpayers of this county would be funding to transport potential customers out of this community to spend money elsewhere. Ms. Kovacs and Mr. Warren said that route could be eliminated.

The meeting to discuss funding issues for the transportation bus ended at 9:35 a.m.

Commissioner Dinning moved to sign a letter to the Catastrophic Health Care Cost Board regarding indigent account #2010-24. Commissioner Kirby second. Motion passed unanimously.

9:39 a.m., Ms. McFaddan met with Commissioners to update them on various Forest Service matters. Ms. McFadden said she didn’t have much of anything new to report. Fire season is just getting started, but there hasn’t been any lightning so far. Ms. McFaddan mentioned there is a national burn ban on prescribed fires currently. Forest Service employees are busy out in the field collecting data for the Twenty Mile, Priest, and Hell Roaring projects. A lot of Forest Service trails are opening up and youth crews are being utilized. The campgrounds are open now so the Forest Service is just busy doing the summer work, according to Ms. McFaddan.

Resource Advisory Committee (RAC) applications are coming up and Ms. McFaddan said she is planning on fewer dollars from Secure Rural Schools funding (SRS) and a shorter turn around. Ms. McFaddan said she hasn’t even been able to get a meeting with the RAC members scheduled. Ms. McFaddan said she will roll last year’s proposals over for this year, which will include the youth crew, seniors and volunteers. Ms. McFaddan said she will let Commissioners know when the Forest Service puts those proposals together.

Ms. McFaddan informed Commissioners that one of the Myrtle Creek bridges is fixed, but there isn’t funding for the upper bridge. The anticipated cost for that is approximately $450,000 or $640,000 to fix the slide. Ms. McFaddan said the Forest Service was hoping to receive funds from a specific pool of funding that is for flood damage, but there are requirements the Forest Service didn’t meet for being considered flood damage related. Ms. McFaddan said it’s her understanding the issue wasn’t a culvert or maintenance issue, but more so unstable soil.

Chairman Smith said the County is doing work to Meadow Creek Road, but he understands there are six miles of paving to complete the route and he asked if this is a Forest Highway Project.

The meeting with Ms. McFaddan ended at 9:50 a.m., and Mr. Whittaker and Clerk Poston remained in the meeting.

Chairman Smith said the Customs and Border Protection had sent Commissioners a letter stating they would like to terminate their lease at the Boundary County Airport. Commissioners will request the Airport Manager contact Customs and Border Protection representatives to schedule this inspection.

Mr. Whittaker and Clerk Poston left the meeting at 9:55 a.m.

Commissioner Dinning moved to continue the bid opening until Monday, August 6, 2012 at 9:30 a.m. Commissioner Kirby second. Motion passed unanimously.

Chairman Smith reviewed the proposed agreement with Frontier Communications as it relates to rates for standard and alternate blocks of time for long distance telephone calls.

Commissioner Kirby moved to authorize the Chairman to sign the Frontier Services Agreement with Frontier Services. Commissioner Dinning second. Motion passed unanimously.

Commissioner Kirby moved to adopt Resolution #2012-36. A resolution authorizing the disposition of records of Boundary County Commissioners’ Office. Commissioner Dinning second. Motion passed unanimously. Resolution #2012-36 reads as follows:

RESOLUTION 2012-36


A RESOLUTION AUTHORIZING THE DISPOSITION OF RECORDS
OF BOUNDARY COUNTY COMMISSIONER’S OFFICE

WHEREAS, the Boundary County Commissioner’s Office is currently storing old Certificates of Residency/Affidavits for Boundary County residents who have applied to North Idaho College and the College of Southern Idaho; and

WHEREAS, due to lack of storage space, the Boundary County Commissioner’s Office has requested permission to dispose of old records; and

WHEREAS, the Boundary County Civil Attorney has advised the Board of Boundary County Commissioners regarding the classification of such records pursuant to Idaho Code 31-871; and

NOW THEREFORE, upon motion duly made, seconded and unanimously carried,

IT IS HEREBY RESOLVED, that the following records be classified and disposed of as follows:

The following records have been deemed temporary by the Boundary County Commissioners on the advice of the County’s Civil Attorney and temporary records must be kept for a minimum of two years. The following records are to be shredded:

• Certificates of Residency/Affidavits for North Idaho College and the College of Southern Idaho – Years 1999 through 2009.

Regularly passed and approved on this 31st day of July, 2012.

COUNTY OF BOUNDARY COUNTY
BOARD OF COMMISSIONERS
s/____________________________
RONALD R. SMITH, Chairman
s/____________________________
DAN DINNING, Commissioner
s/____________________________
WALT KIRBY, Commissioner

Reviewed by and on advice of the County’s Civil Attorney this 1st day of August, 2012.

s/______________________________
PHILLIP ROBINSON
County Civil Attorney
ATTEST:
s/___________________________________
GLENDA POSTON
Clerk of the Board of County Commissioners
By: Michelle Rohrwasser, Deputy
Recorded as instrument #254691

Commissioner Kirby moved to sign the letter seeking possible parties of interest as it relates to tax deeded property sold at auction. Commissioner Dinning second. Motion passed unanimously.

Commissioner Dinning moved to authorize the Chairman to sign a letter to Kootenai County Commissioner Jai Nelson in regards to budgeting $4,600 in the fiscal year 2013-2014 for the District 1 Mental Health and Intoxication Center. Commissioner Kirby second. Motion passed unanimously.

Commissioner Dinning moved to authorize the Chairman to sign the letter to Connie DeCoe-Munier of Volunteer Ambulance of Boundary County informing her that Boundary County has decided to continue its agreement for ambulance services with Boundary Volunteer Ambulance. Commissioner Kirby second. Motion passed unanimously.

Commissioners tended to administrative duties.

There being no further business, the meeting adjourned at 10:20 a.m.



/s/
RONALD R. SMITH, Chairman

Attest:

/s/
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk