Monday, December 12, 2011, Commissioners met in regular session with Chairman Ron Smith, Commissioner Dan Dinning, Commissioner Walt Kirby, and Deputy Clerk Michelle Rohrwasser.

9:00 a.m., Road and Bridge Superintendent Jeff Gutshall joined the meeting to give the departmental report. Mr. Gutshall presented a written report. Mr. Gutshall said he is working on Cow Creek Road near Clifty Flats by installing new culverts as there is a lot of moisture in the road. The drainage at Riverside Park has also been corrected, according to Mr. Gutshall. Mr. Gutshall said the sand trucks have been running this morning.

Mr. Gutshall said he has been working with the Public Lands Highway funding and he may resubmit the last proposal form as he wasn’t sure if that form had been processed the last time. Mr. Gutshall said he doesn’t have the new Public Lands Highway Discretionary (PLHD) application ready for Commissioners to sign just yet.

Commissioner Dinning moved to have the Chairman sign the Public Lands Highway Discretionary Application for year 2012 upon its presentation. Commissioner Kirby second. Motion passed unanimously.

Mr. Gutshall read aloud an email Scott Ellsworth, Federal Aid Area Manager with the Local Highway Technical Assistance Council (LHTAC) in regards to Deep Creek Bridge #4. Mr. Ellsworth writes that the final design plans and special provision have been submitted to LHTAC and they are requesting comments from Mr. Gutshall to be included in the final design review meeting. The estimate to get the project started is this coming summer, according to Mr. Gutshall. LHTAC has more to say about the projects than they used to as it used to be just the Idaho Transportation Department (ITD). LHTAC has already pre-previewed this project so Mr. Gutshall said he is hoping the process is just about over. Bridge #4 would be completed first with Bridge #2 close behind.

Mr. Gutshall discussed a proposal he received from David Evans and Associates in regards to Phase III of the Deep Creek Paving Project. The proposal offers a contract with David Evans and Associate’s engineering services for a lump sum of $32,000. Mr. Gutshall said it is a good proposal, but he isn’t sure if he has the budget now or if the project could be done this season so it may be a proposal to budget for next season. This year ITD has already done their end of year funding. Mr. Gutshall said this process is to have a small project engineered and on the shelf. Commissioner Dinning said it would be a great idea to have a project on the shelf and ready. Mr. Gutshall said he isn’t sure where Secure Rural Schools funding will be next year. Chairman Smith said the last payment received will be in February 2012. Commissioner Dinning mentioned Mr. Gutshall could try to work in the project for the 2012 construction season. Mr. Gutshall said by letting ITD know ahead of time, they will take a look at the project as it goes along. If funds are committed, you can get all the engineering costs with the exception of 7%, according to Mr. Gutshall.

Commissioner Dinning asked if there is a written standard as to when Road and Bridge will plow snow. Mr. Gutshall said when he first started at the County the standard was to plow the roads when there was a minimum of six inches of snow on the ground, but that is a lot of snow. Mr. Gutshall said there is no written standard.

The meeting with Mr. Gutshall ended at 9:30 a.m.

Commissioner Kirby moved to authorize the Chairman to sign the Memorandum of Understanding with the Idaho Department of Lands for the Wildland Urban Interface, Fire Protection Fuels Reduction Grant. Commissioner Kirby second. Motion passed unanimously.

9:30 a.m., Solid Waste Superintendent Claine Skeen met with Commissioners to discuss quotes he received for constructing a recycle shelter. Those present discussed the differences in cost and details. Mr. Skeen said the proposed building dimensions are a 26 foot wide by 32 foot long by 16 foot high pole style building with six by six beams. Three quotes were received. The quote from Huggins Construction totaled $28,500, the quote from Panhandle Nail Benders totaled $9,655, and the quote from BF Builders totaled $19,135. Mr. Skeen said when Panhandle Nail Benders and Huggins Construction submitted their quotes he contacted TrussTek to discuss the difference in trusses and the related costs. It may be that Panhandle Nail Benders already has the necessary equipment and Huggins Construction may have to rent, according to Mr. Skeen. Commissioner Dinning said his only concern is the quote from Panhandle Nail Benders says there will be no overhangs and that can cause the building to bend when the snow slides off. Mr. Skeen discussed the construction of his other buildings in relation to overhangs and explained how they maintain the area. Commissioner Dinning said he just wanted Mr. Skeen to be sure. Commissioner Dinning said he thinks the public will like this.

Commissioner Dinning moved to accept the low quote of $9,655 from Panhandle Nail Benders to construct a 26 foot by 32 foot by 16 foot pole barn building for the landfill. Commissioner Kirby second. Motion passed unanimously.   

Mr. Skeen questioned the process to donate the surplus blue recycle bins to another government agency.

The meeting with Mr. Skeen ended at 9:46 a.m.

Commissioners tended to administrative duties.

Donna Standley joined the meeting at 10:00 a.m.

Ms. Standley presented Commissioners with information on Crescent Road as she is requesting a portion of this road be abandoned. Ms. Standley also provided contact information for her son as he has property off Crescent Road and would need to be officially notified of the intent to abandon. Commissioner Dinning and Ms. Standley reviewed the legal description she provided. Commissioner Dinning said Commissioners need a description of the portion of Crescent Road Ms. Standley wishes to abandon from the beginning to the end. Commissioner Dinning suggested Ms. Standley visit with County Mapper Tom Ulappa to get an accurate description.

The meeting with Mr. Standley ended at 10:10 a.m.

Clerk Glenda Poston joined the meeting at Commissioners’ request to briefly discuss Secure Rural Schools funding designation. Those present also discussed a matter involving paperwork for Search and Dive Rescue. 

Deputy Clerk Nancy Ryals joined the meeting at 10:20 a.m.

10:20 a.m., Commissioner Dinning moved to go into closed session under Idaho Code #31-874. Commissioner Kirby second. Motion passed unanimously. 10:30 a.m., Commissioner Dinning moved to go out of closed session. Commissioner Kirby second. Motion passed unanimously.

Commissioner Dinning moved to approve indigent application #2012-7 as per the Clerk’s recommendation. Commissioner Kirby second. Motion passed unanimously.

Deputy Clerk Nancy Ryals left the meeting at 10:30 a.m.

Clerk Glenda Poston left the meeting at 10:45 a.m.

10:50 a.m., Boundary County Emergency Services Director Dave Kramer and Incident Commander Bob Graham joined the meeting.

Mr. Kramer presented Commissioners with paperwork on the 2011 Homeland Security Grant Program (HSGP) Grant Application. Commissioners and Mr. Kramer reviewed grant details.

Commissioner Dinning moved to submit the 2011 HSGP Grant Application, Grant No. EMW-2011-SS-00018-S01, in the amount of $37,517.77 through the Bureau of Homeland Security grant program. Commissioner Kirby second. Motion passed unanimously.  

Mr. Kramer reminded Commissioners that Rick Fawcett with Whisper Mountain Professional Services was hired to develop an evacuation plan for the County. Mr. Kramer said the County’s Emergency Operation Plan has been updated by Mr. Fawcett and he has included the Evacuation Plan. It was said the cost for this service was covered by grant funds. Mr. Kramer presented Commissioners with the updated 2009 County Emergency Operation Plan complete with the evacuation plan.

Mr. Kramer said eventually a training exercise will be held on the evacuation plan.

Commissioners updated Mr. Graham on the status of video conferencing.

The meeting with Mr. Kramer and Mr. Graham ended at 11:15 a.m.

Commissioners reviewed claims for payment. Fund totals are as follows:

Current Expense                                     $35,503.38

Road & Bridge                                        17,729.80

Airport                                                      3,283.63

District Court                                             3,299.32

Justice Fund                                             28,635.06

911 Funds                                                     491.64

Indigent & Charity                                    12,246.63

Junior College Tuition                                    252.00

Parks and Recreation                                     281.45

Revaluation                                                    147.55

Solid Waste                                                9,147.50

Tort                                                               160.05

Veterans Memorial                                        129.44

Weeds                                                          238.53

Restorium                                                 10,563.66

Waterways                                                 2,066.99

Airport Grant                                            21,832.28

Fire Mitigation Grant                                 26,417.00

                          TOTAL                     $172,425.91

Trusts

Drivers License Trust                                  6,797.00

Magistrate Trust                                       26,292.69

Motor Vehicle Trust                                 74,565.76

Sheriff's Trust Fund                                        332.89

                        TOTAL                       $107,988.34

                        GRAND TOTAL      $280,414.25

Citizens are invited to inspect detailed records on file in the Courthouse (individual claims & Commissioners’ allowance & warrant register record 2011).

11:35 a.m., There being no further business, the meeting recessed until tomorrow at 9:00 a.m.

Tuesday, December 13, 2011, Commissioners met in regular session with Commissioner Dan Dinning, Commissioner Walt Kirby, and Deputy Clerk Michelle Rohrwasser. Chairman Smith was out of the office to attend the Idaho Sheriff’s Association Jail Standards Committee Meeting in Boise.

Commissioner Kirby moved to appoint Commissioner Dan Dinning Acting Chairman in the absence of Chairman Ron Smith. Commissioner Dinning second. Motion passed unanimously.      

9:10 a.m., Commissioner Kirby moved to go into executive session under Idaho Code #67-2345(1)b. To consider the evaluation of a public officer, employee, staff member or individual agent, or public school student. Acting Chairman Dinning yielded the chair to second. Commissioners voted as follows: Acting Chairman Dinning “yes” and Commissioner Kirby “yes”. Motion passed unanimously. 9:15 a.m., Commissioner Kirby moved to go out of executive session. Acting Chairman Dinning yielded the chair to second. Motion passed unanimously. 

9:15 a.m., Commissioners considered motions to approve County Alcoholic Beverage Licenses for year 2012. Present were: Acting Chairman Dan Dinning, Commissioner Walt Kirby, and Deputy Clerk Michelle Rohrwasser. The proceedings were recorded.

Commissioner Kirby moved to approve the 2012 County Alcoholic Beverage License applications for the following establishment since receiving the completed application, fees, and all other required paperwork: Judith Terry dba JJ Cookshack, Zinsit LLC dba Wild Horse Mercantile & Saloon, Charles Quillin dba Three Mile Corner, Inc., Trevelyn Sheppard dba Porthill Mercantile & Bistro, Laureen Doering, Northwoods Tavern LLC dba Northwoods Tavern, Deborah Jean Hayes dba Moyie Club, Clifford Kramer dba Feist Creek Falls Resort, and Brenda Liermann dba The Great Northwest Territories Event Center LLC. Acting Chairman Dinning yielded the chair to second. Motion passed unanimously.

Commissioner Kirby moved to approve the 2012 County Alcoholic Beverage License applications for the following establishment pending receipt of the 2012 State Alcoholic Beverage License and the 2012 Panhandle Health District Permit: C & L Inc., dba Naples General Store. Acting Chairman Dinning yielded the chair to second. Motion passed unanimously.         

Commissioner Kirby moved to approve the 2012 County Alcoholic Beverage License applications for the following establishments pending receipt of the 2012 City of Bonners Ferry Alcoholic Beverage License and the 2012 Panhandle Health District Permit: CHS Inc., dba Cenex Zip Trip #33, Danielle & Michael Reasoner dba Mugsy’s Tavern & Grill, Kootenai Valley Golf Resources dba Mirror Lake Golf Course, and Kootenai Tribal Development Corp., dba Kootenai River Inn Casino & Spa. Acting Chairman Dinning yielded the chair to second. Motion passed unanimously.

Commissioner Kirby moved to approve the 2012 County Alcoholic Beverage License applications for the following establishments pending receipt of the 2012 City of Bonners Ferry Alcoholic Beverage License: Shelly Yount, Sun Group LLC., dba Under the Sun, David M. Young dba South Hill Mini Mart, Safeway Inc., dba Safeway Store #2954, Morgen Fodge dba Pizza Factory, Bonners Ferry Aerie & Auxiliary dba Eagles Aerie #3522, Truesdell & Co. LLC., dba Papa Byrd’s Bistro, and Michael Naumann dba Kootenai River Brewing Co. LLC. Acting Chairman Dinning yielded the chair to second. Motion passed unanimously.   

Commissioner Kirby moved to approve the 2012 County Alcoholic Beverage License applications for the following establishment pending receipt of the 2012 Panhandle Health District Permit and the 2012 City of Moyie Springs Alcoholic Beverage License: George Elliott dba Moyie Springs Store. Acting Chairman Dinning yielded the chair to second. Motion passed unanimously.

Commissioner Kirby moved to approve the 2012 County Alcoholic Beverage License applications for the following establishments pending receipt of the 2012 State Alcoholic Beverage License, the 2012 City of Bonners Ferry Alcoholic Beverage License, and the 2012 Panhandle Health District Permit: Bright Lights Little City dba The Pearl Theater and J & T Enterprises of Idaho dba Akins Harvest Foods. Acting Chairman Dinning yielded the chair to second. Motion passed unanimously.

Commissioner Kirby moved to approve the 2012 County Alcoholic Beverage License application for the following establishment pending receipt of the 2012 State Alcoholic Beverage License and the 2012 City of Bonners Ferry Alcoholic Beverage License: DaVonna Cada dba Lane 9. Acting Chairman Dinning yielded the chair to second. Motion passed unanimously.

Commissioner Kirby moved to approve the 2012 County Alcoholic Beverage License application for the following establishments pending receipt of a completed County application, all applicable fees, and all required documentation: Conoco Food Mart, John T. Day & Kathryn Ray dba Good Grief Grill & Grocery, Jennifer Madden dba Last Chance Saloon, Kootenai River International Resort, Inc., dba Main Street Gas, and Mario & Graciela DeLeon dba Mario’s Mexican Restaurant. Acting Chairman Dinning yielded the chair to second. Motion passed unanimously.

The proceedings ended at 9:22 a.m.

Commissioners tended to administrative duties.

There being no further business, the meeting adjourned at 10:00 a.m.  

                                                /s/

                                                RONALD R. SMITH, Chairman

ATTEST:

/s/

GLENDA POSTON, Clerk

By: Michelle Rohrwasser, Deputy