County Commission minutes, October 10-11

Monday, October 10, 2011, Commissioners did not meet due to the Columbus Day Holiday.

Tuesday, October 11, 2011, Commissioners met in regular session with Chairman Ron Smith, Commissioner Walt Kirby, and Deputy Clerk Michelle Rohrwasser. Commissioner Dan Dinning was out of the office tending to personal matters.

Commissioners tended to administrative duties.

10:10 a.m., Clerk Glenda Poston joined the meeting.

Commissioner Kirby moved to cancel year 2010 taxes totaling $51.82 for parcel #RP64N01E075410A as a Deferred was run when deed work changed ownership. However the Grantor and Grantee were actually the same person with a different name. The property had been in the name of Gene Sloot and then changed to Herman G. Sloot. Chairman Smith yielded the chair to second. Motion passed unanimously.

10:25 a.m., Commissioner Kirby moved to go into closed session under Idaho Code 31-874. Chairman Smith yielded the chair to second. Motion passed unanimously. 10:26 a.m., Commissioner Kirby moved to go out of closed session. Chairman Smith yielded the chair to second. Motion passed unanimously.

Commissioner Kirby moved to approve indigent application 2011-37. Chairman Smith yielded the chair to second. Motion passed unanimously.

Commissioner Kirby moved to deny indigent application 2011-56. Chairman Smith yielded the chair to second. Motion passed unanimously.

Commissioner Kirby moved to Adopt Resolution 2011-55. A resolution to increase current expense emergency management budget due to receipt of unanticipated funds. Chairman Smith yielded the chair to second. Motion passed unanimously.

RESOLUTION 2011-55

INCREASE CURRENT EXPENSE EMERGENCY MANAGEMENT BUDGET

DUE TO RECEIPT OF UNANTICIPATED FUNDS

            WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did establish an operating budget for the Current Expense Emergency Management Fund for fiscal year 2010-2011, and

            WHEREAS, a total of $15,738.44 has been received from the State of Idaho Military Division as reimbursement for the following:

$496.40 from 2007 SHSP funds for reimbursement for Keep Idaho Green registration and travel expenses for Bob Graham

$154.00 as reimbursement for lodging for Bob Graham

$4,305.04, of which $3,939.00 was from 2009 HSGP funds for the vital records survey and $366.04 was from 2008 HSGP funds for refreshment costs during the flood stakeholders’ meeting and the border security meeting.

$10,600.00 from 2008 HSGP funds, of which $10,200.00 was for the evacuation planning project and $400.00 was for registration and travel costs for Fire Chief Tony Rohrwasser to attend the ICS position specific academy.

$183.00 as reimbursement for food for passengers injured in a bus accident.

            WHEREAS, the Current Expense Emergency Management Fund for fiscal year 2010-2011 is in need of this additional revenue; and

            WHEREAS, the addition of this revenue does not affect the tax levy for Boundary County; and

            WHEREAS, it is appropriate to increase the Current Expense Fund Revenue Account Number 01-00-324-07 in the amount of $15,401.44 and Revenue Account Number 01-00-391-80 in the amount of $337.00 for a total of $15,738.44 and the Current Expense Emergency Management Expense Account Number 01-11-559-006, Reimbursable Expense, in the amount of $15,738.44.

NOW THEREFORE, upon motion duly made, seconded and unanimously carried,

            IT IS RESOLVED that the increase to the Current Expense Fund Revenue Account Number 01-00-324-07 in the amount of $15,401.44 and Revenue Account Number 01-00-391-80 in the amount of $337.00 for a total of $15,738.44 and the Current Expense Emergency Management Expense Account Number 01-11-559-006, Reimbursable Expense, in the amount of $15,738.44, is hereby authorized and ordered; and  

            IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.

            DATED this 11^th day of October, 2011

                                                            COUNTY OF BOUNDARY         

                                                BOARD OF COUNTY COMMISSIONERS

                                                            s/_________________________

                                                RONALD R. SMITH, Chairman

                                                            s/__________________________

                                                            DAN R. DINNING, Commissioner

                                                            s/__________________________

                                                            WALT KIRBY, Commissioner

ATTEST:

s/__________________________________

GLENDA POSTON

Clerk of the Board of County Commissioners

Recorded as instrument #252078

Commissioner Kirby moved to sign the Idaho Counties Risk Management Policy (ICRMP) Agreement rejecting the anti-terrorism policy. Chairman Smith yielded the chair to second. Motion passed unanimously.

Waterways Board Member Mike Naumann joined the meeting at 10:30 a.m.

Chairman Smith said Boundary County sought grants for the expansion of the Waterways/Rock Cut Building. Mr. Naumann said Avista needs to move the gas meter and the County will take care of that, which is something included in the grant. The County also needs a permit from the City of Bonners Ferry and an architects’ stamped drawing. Mr. Naumann said Mike Woodward went to the site with Denny Wedel of BF Builders and it was mentioned that maybe more cement would be needed around the footers and a slightly different structure in the trusses. Chairman Smith asked who applies for a building permit. Mr. Naumann said he did apply for a permit, but ran into some technical difficulties. Mr. Boorman had apparently wanted to speak with BF Builders, according to Mr. Naumann. The cost of the permit was to be included in the grant. Mr. Naumann explained that there is a fee for BF Builders and another fee for the building permit, which will cost approximately $700. Mr. Naumann said Denny Wedel said it would be a good idea for Commissioners to request a permit fee waiver from the City Council, but it probably wouldn’t happen as those fees go to the engineer. Mr. Naumann said the bid from BF Builders came in under the grant award amount so those costs are covered. Clerk Poston referred to grant information and said the matching share is $19,000, but a lot of that was an in-kind match. The hard match is $15,000 and $4,000 is in-kind for ground preparation and gravel, according to Mr. Naumann. Mr. Naumann said the grant offer was $32,000 and the bid came in at $29,500. If the architect says different trusses are needed, then BF Builders will have to submit an estimate for the difference, according to Mr. Naumann. Chairman Smith said he just wants to make sure the County’s obligation is only the match of $15,000 and 4,000 for doors and site prep work. Chairman Smith said as the County goes through this process, he doesn’t expect to see extra County obligations outside of the grant match. Clerk Poston said Mike Kelly’s services were mentioned and she questioned if that work was something Road and Bridge could do. Mr. Naumann said Mr. Kelly was going to prepare for the new restrooms at the Deep Creek boat launch and he has done work for Avista before so that is why his services were going to be used. Chairman Smith said just so the County does not go over match amount.

Those present spoke briefly of work to the restrooms at the Deep Creek boat launch. Clerk Poston said she understood Road and Bridge would help with landscape and gravel.

Clerk Poston reminded Mr. Naumann that he needs to submit for reimbursement for the work done as it pertains to the grant.

Mr. Naumann and Clerk Poston left the meeting at 10:45 a.m.

Commissioners reviewed claims for approval. Fund totals are as follows:

Current Expense                                     $26,544.74

Road & Bridge                                        16,531.68

Airport                                                      2,469.87

District Court                                             4,732.60

Justice Fund                                             19,215.16

911 Funds                                                     393.87

Indigent & Charity                                         737.03

Parks and Recreation                                  5,857.72

Revaluation                                                    689.26

Solid Waste                                              15,692.59

Veterans Memorial                                          64.04

Weeds                                                          135.98

County EMS                                              2,000.00

Restorium                                                 10,504.66

Waterways                                                    124.13

                          TOTAL                     $105,693.33

Trusts

Drivers License Trust                                  7,569.00

Magistrate Trust                                       34,224.52

Indigent Reimbursements                            8,920.68

Motor Vehicle Trust                                 77,232.71

Sheriff's Trust Fund                                          51.87

                        TOTAL                       $127,998.78

                        GRAND TOTAL      $233,692.11

Citizens are invited to inspect detailed records on file in the Courthouse (individual claims & Commissioners’ allowance & warrant register record 2011).

Commissioners tended to administrative duties.

There being no further business, the meeting adjourned at 11:00 a.m.

                                                            /s/

                                                            RONALD R. SMITH, Chairman

ATTEST:

/s/

GLENDA POSTON, Clerk

By: Michelle Rohrwasser, Deputy Clerk