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Commissioners did not meet the week of September 19, 2011
due to attending the annual
Idaho
Association of Counties Conference in
Moscow.
Monday, September 26, 2011,
Commissioners met in regular session with
Commissioner Dan Dinning, Commissioner Walt
Kirby, and Deputy Clerk Michelle Rohrwasser.
Chairman Ron Smith was out of the office tending
to personal matters.
Commissioner Kirby moved to
appoint Commissioner Dan Dinning Acting Chairman
in the absence of Chairman Ron Smith.
Commissioner Dinning second. Motion passed
unanimously.
9:00 a.m., Road and Bridge
Superintendent Jeff Gutshall joined the meeting
to give the departmental report. Mr. Gutshall
did not present a written report. Mr. Gutshall
spoke of the paving project on
Blume Hill Road and
said in order to save money, Road and Bridge has
been providing the flagging services and has
piloted the program. Road and Bridge is now also
doing restoration of the road shoulders. As far
as paving approaches, Mr. Gutshall said he paved
to the County roads, but then paved to
Arrow Leaf Road
as well. Mr. Gutshall said he didn’t pave to the
driveways as it is all level so he did the work
in rock.
Mr. Gutshall said Road and
Bridge has also been doing work in Silver
Springs as a culvert in this area washed in
during spring rain. The ditch is now being lined
with rock to keep it from happening again. Mr.
Gutshall said Road and Bridge is also doing
similar work along
Ridgewood Road by the
Zills residence.
Mr. Gutshall said he has
looked at guardrails for
Kent’s
Gulch Road and he noticed
the rain really did some damage to this road so
grader work has been done. Acting Chairman
Dinning questioned if it would be best in the
long run to install a French drain on
Kent’s
Gulch Road. Mr. Gutshall
said the railroad caused some damage to Lion’s
Den Road. Mr.
Gutshall informed Commissioners he received seal
and striping quotes for the Extension Office
parking area. Quality Maintenance out of
Post Falls
had the lowest quote as they were over $300 less
for doing all work when Wood’s Crushing and
Hauling was just doing the sealing. Mr. Gutshall
said the issue now is just timing.
Mr. Gutshall briefly
mentioned an upcoming Boundary Area
Transportation Team (BATT) meeting followed by
an I-Way meeting on Wednesday. As far as federal
aid funding this year, no other Surface
Transportation Project Rural (STPR) projects
will be taken on as far as the Local Highway
Technical Assistance Council (LHTAC) process.
Mr. Gutshall said there will still be a bridge
program so he will send an application for that.
Acting Chairman Dinning mentioned attending the
recent Idaho Association of Commissioners and
Clerk’s Conference and the Commissioners’
representative with the Idaho Association of
Counties is the person Mr. Gutshall should
contact for review of these processes.
Boundary
County was not approved for
Forest Highway
projects, according to Mr. Gutshall. Mr.
Gutshall said Forest Highways did have projects
for fall, but apparently
Boundary
County was not on the list.
Mr. Gutshall reminded
Commissioners that he will be out of town, but
his crew and Assistant Superintendent are pretty
well lined up. Road and Bridge will work on the
drainage on District 5 Road. Farm to
Market Road
is three quarters of the way done. Crusher
production has cut the cost of screen rock in
half, according to Mr. Gutshall. The crusher has
more than doubled the production and cut back on
wear of the individual units.
Acting Chairman Dinning
asked Mr. Gutshall to check out
Cow Creek Road
at the “Y” for consideration of a stop sign.
Commissioner Kirby informed Mr. Gutshall that
someone asked him about the Paradise Valley Hill
and the wash outs. Mr. Gutshall said Road and
Bridge cleans those ditches out, but they tend
to fill in with silt.
Acting Chairman Dinning
said the County is not going to receive (PILT)
payment in lieu of taxes from the Kootenai
National Wildlife Refuge as the federal
government is not going to fund the National
Wildlife system any longer. Acting Chairman
Dinning said for clarification that this is not
talking about Secure
Rural School
funds (SRS). Mr. Gutshall said he doesn’t think
PILT will affect his department. Acting Chairman
Dinning said the appropriation for PILT is to
take care of the Department of Agriculture, but
this is the interior and the understanding is
trying to make the interior pay for it. Mr.
Gutshall spoke of Federal Emergency Management
Agency (FEMA) funding issues and he said it has
been so bad back east that when he compares
those emergencies to the road damage here, he
wonders if he will ever see funding for the
local improvements.
Mr. Gutshall left the
meeting at 9:25 a.m.
Clerk Glenda Poston joined
the meeting at
9:26 a.m.
Commissioner Kirby moved to
sign the Kootenai Tribal Law Enforcement
Agreement for fiscal year 2011-2012. Acting
Chairman Dinning yielded the chair to second.
Motion passed unanimously.
Commissioner Kirby moved to
sign the five year farm land lease agreement
with T & T Farms for property near the
Boundary County
Airport. Acting Chairman Dinning
yielded the chair to second. Motion passed
unanimously.
Commissioner Kirby moved to
approve the Boundary County Alcohol Beverage
Catering Permit for the Moyie Club for the Moyie
Mud Bog Event held on September 30 through October 2, 2011. Acting Chairman Dinning yielded
the chair to second. Motion passed unanimously.
Commissioners tended to
administrative duties.
9:45 a.m., Commissioners and Clerk
Poston discussed new information received
pertaining to the
Waterways
Building
addition.
Commissioner Kirby moved to
adopt Resolution #2011-46. A resolution
declaring the intent to abandon
Hewitt Road, formerly
County Road #73B.
Acting Chairman Dinning yielded the chair to
second. Motion passed unanimously. Resolution
#2011-46 reads as follows:
RESOLUTION NO.
2011-46
DECLARATION OF INTENT TO
ABANDON HEWITT ROAD
(FORMERLY COUNTY
ROAD #73B)
WHEREAS,
Boundary
County
is petitioning to abandon the following
described County road in
Moyie Springs,
Idaho,
Boundary
County:
Specifically,
Boundary
County
is seeking to abandon
Hewitt Road,
formerly known as
County Road
#73B, located in the N Half (½) of the NW
Quarter (1/4) of Section 22, Township 62 North,
Range 3 East, of the Boise Meridian; more
particularly described as follows:
Beginning at the
intersection of said road with the
Perkins Lake
Road,
formerly known as County Road Number 73, and
thence continuing in an easterly direction for
approximately 1,500 feet to the terminus at the
end of the historically maintained
Hewitt Road.
WHEREAS, it appears to the Commissioners
that it is no longer in the public interest that
the above-described
Hewitt Road
continue as a public right-of-way.
NOW, THEREFORE, BE IT RESOLVED, that the
Boundary County Board of Commissioners this 26th
day of September, 2011, do declare their
intention to abandon and vacate the
above-described Hewitt Road in Boundary County,
and hereby declare that a public hearing will be
held before the Boundary County Board of
Commissioners on the 7th day of November, 2011,
at 9:30 a.m., on the proposed abandonment and/or
vacation.
BE IT FURTHER RESOLVED, that pursuant to
Idaho Code Section 40-203(d), this notice of
intent shall be available to the public at least
thirty (30) days prior to said hearing, and the
Clerk is hereby directed to mail a copy of the
notice to any person requesting a copy of the
same not more than three (3) working days after
any such request is received.
BE IT FURTHER RESOLVED, that the Clerk shall
cause this notice of intent to be published in
the Bonners Ferry Herald and mailed to owners of
land abutting the above-described right-of-way
in
Moyie Springs,
Idaho
to be abandoned and vacated in accordance with
the provision of Idaho Code Section 40-203(f).
DATED this 26th day of September,
2011.
BOUNDARY
COUNTY
BOARD OF COMMISSIONERS
s/______________________________________
RONALD R. SMITH, Chairman
s/______________________________________
DAN R. DINNING, Commissioner
s/______________________________________
WALT KIRBY, Commissioner
ATTEST:
STATE OF
IDAHO,
County
of
Boundary,
ss.
On this the 26th day of
September, 2011, before me Glenda Poston,
Boundary County Clerk and Recorder, personally
appeared Ronald R. Smith, Dan R. Dinning, and
Walt Kirby, known to me to be the Board of
County Commissioners of the County of Boundary,
State of Idaho, that executed the said
instrument, and acknowledged to me that Boundary
County executed the same.
IN WITNESS WHEREOF, I have hereunto set
my hand and official seal the day and year first
above written.
By:s/___________________________________
Glenda Poston, Clerk/Recorder
Boundary
County
Recorded
as instrument #251972
Deputy Clerk Nancy Ryals
joined the meeting at
9:50 a.m.
Commissioner Kirby moved to
go into closed session under Idaho Code 31-874.
Acting Chairman Dinning yielded the chair to
second. Motion passed unanimously.
10:56 a.m., Commissioner Kirby moved
to go out of closed session. Acting Chairman
Dinning yielded the chair to second. Motion
passed unanimously.
Commissioner Kirby moved to
stipulate to hold off on an appeal hearing for
indigent application #2011-46 to allow for a
deposition. Acting Chairman Dinning yielded the
chair to second. Motion passed unanimously.
Commissioner Kirby moved to
review indigent account #2009-28 again in April
2012 for possible monthly reimbursement. Acting
Chairman Dinning yielded the chair to second.
Motion passed unanimously.
Commissioner Kirby moved to
place indigent application #2011-52 into
suspension as per the Clerk’s recommendation.
Acting Chairman Dinning yielded the chair to
second. Motion passed unanimously.
Commissioner Kirby moved to
deny indigent application #2011-53 as per the
Clerk’s recommendation. Acting Chairman Dinning
yielded the chair to second. Motion passed
unanimously.
Commissioner Kirby moved to
place indigent application #2011-55 into
suspension and approve PCIP. Acting Chairman
Dinning yielded the chair to second. Motion
passed unanimously.
Commissioner Kirby moved to
approve indigent application #2011-61 as per the
Clerk’s recommendation. Acting Chairman Dinning
yielded the chair to second. Motion passed
unanimously.
Deputy Clerk Nancy Ryals
left the meeting at
10:00 a.m.
10:00 a.m., Boundary Economic
Development Specialist Mike Sloan and Jay
Huggins joined the meeting.
Mr. Sloan said he had
mentioned the Foreign Trade Zone (FTZ) the last
time he stopped by Commissioners’ Office. Acting
Chairman Dinning said he and Mr. Huggins both
had spoken to Christopher Kemp who is this
region’s FTZ representative. Mr. Sloan said Mr.
Huggins will need a resolution from the County
at the point the County is ready to move forward
with Mr. Huggins’ venture. Acting Chairman
Dinning briefly explained the process the County
went through in supporting the first subzone
application. Acting Chairman Dinning said
Commissioners would gather the information
required of the County for the first subzone and
provide Mr. Sloan with copies.
The meeting with Mr.
Huggins and Mr. Sloan ended at
10:15 a.m.
10:25 a.m., Attorney Phil
Robinson, Deputy Clerk Nancy Ryals and Clerk
Glenda Poston joined the meeting at 10:25 a.m.,
for the purpose of holding an appeal hearing for
indigent application #2011-17.
Commissioner Kirby moved to
go into closed session under Idaho Code 31-874.
Acting Chairman Dinning yielded the chair to
second. Motion passed unanimously.
10:35 a.m., Commissioner Kirby moved
to go out of closed session. Acting Chairman
Dinning yielded the chair to second. Motion
passed unanimously.
Commissioner Kirby moved to
deny indigent appeal #2011-17 as per the Clerk’s
recommendation. Acting Chairman Dinning yielded
the second. Motion passed unanimously.
10:50 a.m., There being no further
business, the meeting recessed until tomorrow at
9:00 a.m.
Tuesday, September 27, 2011,
Commissioners met in regular session with Acting
Chairman Dan Dinning, Commissioner Walt Kirby,
and Deputy Clerk Michelle Rohrwasser. Chairman
Ron Smith was out of the office tending to
personal matters.
9:00 a.m., Terry Spense,
Jackie Spense, Jim Tucker, and Mike Ashby with
the American Legion and Clerk Glenda Poston
joined the meeting.
Mr. Spense informed
Commissioners the Veteran’s monument at the
Veterans
Park is full and no additional names
can be added. Names of Veterans cannot be added
to the backside of monuments and this was
brought to light when Sgt. Kirk passed away,
according to Mr. Spense. Mr. Spense said he
hasn’t lived in this area for very long and he
has taken the task to look into a new stone. Mr.
Spense said there is a new design for a
four-sided stone allowing there to be no back
side. The new stone would be placed in the
gravel area to the south at the Park so as
people walked around the stone they can see
names on any four sides. Idaho Granite provided
a quote of $2,900 to include a pedestal. Mr.
Ashby said the City of
Bonners Ferry has already
been informed of this stone and they’re on board
with this and understand the need. Mr. Ashby
said he hadn’t been aware the base was included
so that is good. Mr. Spense said the purpose of
the meeting is that the Veteran’s Organization
is looking for funding. Mr. Ashby said the
community funded and sponsored the existing
stone at Veteran’s Memorial Park and the County
funded the stone.
Those present discussed
what funding and work had been done for the
purchase and placement of the prior memorial
stone. It was said the County paid a large
portion of work done to the sidewalk. Clerk
Poston asked about lighting and Mr. Ashby said
ambient lighting should be enough. Acting
Chairman Dinning asked what is available in the
Veteran’s budget. Clerk Poston said J.T. Osborn
had requested $2,000 for a stone and $500 for
flags in the Veteran’s Memorial budget. The line
item of “Other” in the Veteran’s budget has a
total of $3,500, but $1,000 of that is for Mr.
Kothe’s budget for emergencies. Acting Chairman
Dinning said $2,000 has already been set aside
for a stone and $500 is for flags needed
throughout the year. Acting Chairman Dinning
said having the floors redone could be skipped
this year as they were done last year.
Commissioners reiterated there is $2,000 for a
stone, $1,000 available for other items that
could be used leaving $500 for flags. Clerk
Poston said she wanted to check another area of
the budget. Mr. Ashby said given the nature of
what the stone represents there will be some
politics involved in it as here we are spending
a certain number of dollars of taxpayers’ money
for something that hasn’t yet happened.
Commissioner Kirby asked how much it costs to
add a name and Mr. Ashby said the first name
added is included in the initial cost of the
stone, but any name after that he doesn’t know.
Acting Chairman Dinning said the levy is for the
Veterans to decide how they want funds spent.
Clerk Poston said the levy for Veteran’s is
$4,500 for their entire budget of $11,700.
Mr. Tucker said there is a
monument at Grandview
Cemetery
and he asked if that is included in the
Veteran’s budget. Acting Chairman Dinning said
the County hasn’t included that in its budget.
Acting Chairman Dinning said Commissioners will
do what is requested by the Veterans. Mr. Ashby
said every other year National Law Enforcement
Recognition Day is held and he’s been asked at
some juncture to have a stone for law
enforcement, fire fighters, and emergency
responders. Mr. Ashby said Commissioners may be
approached sometime in the future for that, and
he would probably be in the forefront as he is
in favor of it as well.
Commissioner Kirby moved to
allow the Veterans Organization to purchase a
memorial stone to be placed at the Veteran’s
Memorial Park, up to a cost of $3,000 to be
deducted out of line item #559. Acting Chairman
Dinning yielded the chair to second. Motion
passed unanimously.
Commissioner Kirby
questioned if placement costs are included in
Idaho Granite’s quote as he was just thinking
about construction.
Mr. Spense said he is new
to the area and he asked who determines whose
names are approved to be placed on the stone.
Acting Chairman Dinning said as far as he knows
it is the veterans who decide unless there is a
military protocol he isn’t aware of. Acting
Chairman Dinning said the County has expended
funds on the memorial stone, but doesn’t claim
ownership.
The meeting with Mr.
Spense, Ms. Spense, Mr. Tucker, Mr. Ashby, and
Clerk Poston ended at 9:20 a.m.
Commissioner Kirby moved to
approve the minutes of September 5 & 6, 2011.
Acting Chairman Dinning yielded the chair to
second. Motion passed unanimously.
Commissioner Kirby moved to
renew the Agreement for Shelter Services for
Second Chance Animal Adoption for fiscal year
2011-2012. Acting Chairman Dinning yielded the
chair to second. Motion passed unanimously.
Treasurer Jenny Fessler
briefly stopped by Commissioners’ Office to
inquire about a tax matter.
9:30 a.m., Bonners Ferry District
Forest Ranger Linda McFaddan joined the meeting.
Ms. McFaddan said the area
is getting enough moisture now to start fall
planting this Friday in the Myrtle Creek and
Boundary Creek areas. Ms. McFaddan said she will
meet with the Kootenai Valley Resource
Initiative (KVRI) Forestry Committee to give
updates on the Twenty Mile project. On October
12th, the new Forest Supervisor, Mary
Farnsworth, will be in the Bonners Ferry area
and other than that, the Forest Service is just
moving along on projects, according to Ms.
McFaddan.
Acting Chairman Dinning
asked about the Grizzly Bear Access Amendment
and Ms. McFaddan said the Amendment is not out
yet. Acting Chairman Dinning asked which sales
would be in place when the Access Amendment
comes out and Ms. McFaddan said the Myrtle sale
will be in place. Ms. McFaddan said the Forest
Service can’t release the plan until the
Amendment is released as the plan is a tier to
it.
Ms. McFaddan mentioned the
Myrtle Creek and Leonia timber sales will come
out soon.
Ms. McFaddan left the
meeting at 9:35 a.m.
10:00 a.m., Commissioners held a
meeting to open request for proposals for
architectural services for the Restorium
elevator. Present were: Restorium Board Chairman
Larry Dirks, Restorium Administrator Karlene
Magee, and Clerk Glenda Poston. Panhandle Area
Council Representative Stephanie Sherman
participated via telephone. The proceedings were
recorded.
Acting Chairman Dinning
said two sealed proposals have been received.
Sealed proposals were received from Longwell &
Trapp Architects and Miller Stauffer Architects.
Information included in each proposal was a
statement of qualifications, staff history, and
past project information.
Commissioner Kirby moved to
adjourn the decision making process until
10:50 a.m., or sooner to allow for
time to review the information received. Acting
Chairman Dinning yielded the chair to second.
Motion passed unanimously.
10:45 a.m., Commissioners resumed the
meeting to make a decision for an architectural
firm for the Restorium elevator. Commissioners
reviewed each architectural firm’s information
and completed rating sheets for each firm.
Commissioners said both firms are well
qualified. Commissioner Kirby said he gave
Longwell & Trapp a better rating after his
review. Acting Chairman Dinning said each firm
is equal in qualifications and capabilities.
Miller Stauffer Architects has constructed over
eight elevators and Longwell & Trapp Architects
has constructed approximately four or five
elevators, according to Acting Chairman
Dinning’s review. Acting Chairman Dinning said
he gave Miller Stauffer a higher score due to
the experience. Commissioners averaged their
scores from the rating sheets. Longwell and
Trapp Architects rated a score of 56.5 and
Miller Stauffer Architect’s score totaled 56.
Commissioner Kirby moved to
accept the quote from Longwell & Trapp
Architectural firm for architectural services as
it relates to the construction of an elevator
for the Restorium. Acting Chairman Dinning
yielded the chair to second. Motion passed
unanimously.
The meeting ended at 10:55 a.m.
11:00 a.m., Treasurer Jenny Fessler
joined the meeting.
11:00 a.m., Commissioners held a
meeting to consider a hardship exemption
application filed by Dorene Dehlbom for parcel
#RP61N01E070500A. Present were: Acting Chairman
Dinning, Commissioner Kirby, Treasurer Jenny
Fessler, Deputy Clerk Michelle Rohrwasser, and
Applicant Dorene Dehlbom participated via
telephone. The proceedings were recorded.
Acting Chairman Dinning
administered the oath to Ms. Dehlbom.
Commissioners reviewed Ms. Dehlbom’s
application. Acting Chairman Dinning informed
Ms. Dehlbom that Commissioners can only address
her year 2008 taxes.
Commissioner Kirby moved to
grant the hardship exemption application filed
by Dorene Delbom for parcel #RP61N01E070500A to
forgive 2008 year taxes, late fees, and interest
in the amount of $871.84. Acting Chairman
Dinning yielded the chair to second. Motion
passed unanimously.
The meeting to consider the
hardship exemption ended at
11:10 a.m.
There being no further
business, the meeting adjourned at
11:35 a.m.
/s/
DAN R. DINNING, Acting Chairman
ATTEST:
/s/
GLENDA POSTON, Clerk
By: Michelle Rohrwasser,
Deputy Clerk
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