|
Monday, September 12, 2011,
Commissioner met in regular session with
Chairman Ron Smith, Commissioner Dan Dinning,
Commissioner Walt Kirby, and Deputy Clerk
Michelle Rohrwasser.
Blue Sky Broadcasting
Reporter Mike Brown was in attendance throughout
the day.
Commissioner Dinning asked
Commissioners if they, as individuals, would
like to support naming the soccer fields after
John Lindberg.
9:00 a.m., Road and Bridge
Superintendent Jeff Gutshall joined the meeting
to give the departmental report. Mr. Gutshall
did not present a written report.
Mr. Gutshall said he has
done some grader patching and hot mix patching
at the end of Moon Shadow. Mr. Gutshall said he
is close to running out of funds for this work.
Mr. Gutshall further explained the work done to
Moon Shadow.
Chairman Smith asked the
status of Deep Creek Loop. Two sections of
paving have been done, but Mr. Gutshall said he
doesn’t have a mechanism to complete the third
section. Some engineering will be done and then
a decision will be made whether or not to apply
for more federal aid project monies for this
project. Chairman Smith questioned if there was
a way to finish paving the last part of Deep
Creek Loop if more money was obtained and Mr.
Gutshall said no. Mr. Gutshall said the best to
hope for is doing more than what is programmed
so sloughing wouldn’t happen again such as put
the road back to a safety standpoint for the
public.
Mr. Gutshall said more work
has been done to Blume
Hill Road
and now work on drainage is being done to catch
that up. Mr. Gutshall reminded Commissioners he
will be out of the office for about a week or
two in October and his office manager will
attend the Local Highway Technical Assistance
Council (LHTAC) meeting this time.
Mr. Gutshall spoke of the
Local Emergency Planning Committee (LEPC)
meeting where communications was discussed.
Mr. Gutshall left the
meeting at 9:30 a.m.
Commissioner Kirby moved to
approve the minutes of August 15 & 16, 2011 and
August 22 & 23, 2011. Commissioner Dinning
second. Motion passed unanimously.
Commissioners tended to
administrative duties.
Commissioner Dinning moved
to approve and sign the City/County Service
Agreement. Commissioner Kirby second. Motion
passed unanimously.
Deputy Clerk Nancy Ryals
joined the meeting at
9:45 a.m.
Commissioner Dinning moved
to go into closed session under Idaho Code
#31-874. Commissioner Kirby second. Motion
passed unanimously.
9:50 a.m., Commissioner Dinning moved
to go out of closed session. Commissioner Kirby
second. Motion passed unanimously.
Commissioner Dinning moved
to deny indigent application #2011-54 as the
application has been withdrawn. Commissioner
Kirby second. Motion passed unanimously.
Deputy Clerk Nancy Ryals
left the meeting at
9:51 a.m.
Clerk Glenda Poston joined
the meeting.
Clerk Poston met with
Commissioners to present the original petition
received from Boundary Volunteer Ambulance that
contains 65 signatures of residents in favor of
forming an ambulance service district.
Boundaries of the district will include all of
Boundary
County. Clerk Poston said the
minimum requirement was to have 50 signatures so
the petition is more than adequate. The Boundary
Volunteer Ambulance Association still needs to
deposit funds for the newspaper publications of
the public hearing. The Ambulance Association
needs to pay the
County Clerk
for those publications beforehand. Clerk Poston
said she has been in contact with Attorney
Robinson so the progress is on track. Once
notice of public hearing has been posted in the
newspaper and the hearing has been held,
Commissioners can recess up to 30 days for
determination or they can approve the formation
of a district by resolution right away. Clerk
Poston said she encouraged Boundary Volunteer
Ambulance Chief Ken Baker to be very up front
with what the Ambulance Association needs due to
what has happened in the past with other
districts. Those present mentioned the
possibility of exemption. Chairman Smith asked
what it takes for exemption and Clerk Poston
reviewed personnel property information in Idaho
Code. Clerk Poston said going back to the
proposed District, based on property values and
what Commissioners can levy up to, the maximum
amount is $345,000, or up to $40 per $100,000
taxable value.
Commissioner Dinning moved
to accept the petitions to form an Ambulance
District and to set the date for a public
hearing after costs for three publications of
notice of public hearing have been received by
the County
Clerk
and after information supporting the Ambulance
Association’s reasons for forming a district has
been received from the Boundary Ambulance
Association. Commissioner Kirby second. Motion
passed unanimously.
Mr. Brown asked if there is
time for an advisory vote and Clerk Poston said
in the particular section of Idaho Code, it
doesn’t talk about an advisory vote. Clerk
Poston reviewed aloud the Idaho Code section
being questioned.
The
meeting ended at 10:45 a.m.
Commissioners reviewed the
claims for payment. Fund totals are as follows:
Current Expense
$30,825.00
Road & Bridge
279,769.46
Airport
3,806.90
Ambulance
8,000.00
District Court
3,658.30
Justice Fund
52,763.36
911 Funds
2,798.44
Indigent & Charity
27,280.66
Junior College Tuition
22,599.50
Parks and Recreation
14,135.91
Animal Damage Control
5,000.00
Revaluation
1,506.92
Solid Waste
58,723.23
Tort
589.00
Veterans Memorial
67.41
Weeds
15,399.50
Restorium
16,249.89
Snowmobile
3,000.00
Waterways
13,726.66
Airport Grant
31,781.87
Fire Mitigation Grant
64,445.00
TOTAL
$656,127.01
Citizens are invited to
inspect detailed records on file in the
Courthouse (individual claims & Commissioners’
allowance & warrant register record 2011).
Commissioners recessed for
lunch at 11:15
a.m.
1:30 p.m., Commissioners
convened for the afternoon session with Chairman
Smith, Commissioner Dinning, Commissioner Kirby,
and Deputy Clerk Michelle Rohrwasser.
1:30 p.m., Commissioners held a bid
opening for asphalt concrete paving for
Blume Hill Road.
Present was Chairman Smith, Commissioner
Dinning, Commissioner Kirby, Deputy Clerk
Michelle Rohrwasser, Scott Wood of Wood’s
Crushing and Hauling, Lanny Beck of Interstate
Concrete and Asphalt, and Road and Bridge
Superintendent Jeff Gutshall. The bid opening
was recorded.
The first sealed bid opened
was from Wood’s Crushing and Hauling. An
official check totaling 5% of the total amount
bid was included in the bid packet. The total
amount received was $111,750.
The second sealed bid
opened was from Interstate Concrete and Asphalt.
A bid bond totaling 5% of the total amount bid
was included in the packet. The total amount bid
was $117,445.
Mr. Gutshall said he has
budget for either one of the bids.
Commissioner Dinning moved
to accept the bid totaling $111,750 from Wood’s
Crushing and Hauling for asphalt concrete paving
on Blume Hill Road.
Commissioner Kirby second. Motion passed
unanimously.
The bid opening ended at 1:40 p.m.
Commissioners tended to
administrative duties.
2:00 p.m., Summer McDonald with the
Idaho Department of Labor joined the meeting.
Ms. Summer handed
Commissioners an invitation to attend a
listening tour in Bonners Ferry with Roger
Madsen, Director for the Idaho Department of
Labor. This meeting is set for September 28, 2011 from 10:30 a.m., to
noon
at the Bonners Ferry Visitor’s Center. This is
just a listening session focused on business
matters, according to Ms. McDonald. Ms. McDonald
said Mr. Madsen makes it a point to stop by
every so often to come and talk to all Idaho
Department of Labor employees. Mr. Madsen said
when he comes to visit he really wants to be
there and he is so sincere, according to Ms.
McDonald.
Ms. McDonald left the
meeting at 2:10 p.m.
2:15 p.m., Tom and Sheryl Bennett and
Road and Bridge Superintendent Jeff Gutshall
joined the meeting. The Bennett’s met with
Commissioners to request guardrails be placed
along Kent’s
Gulch Road. Mr. Bennett
explained where his wife would like to have
guardrails installed. And those present
discussed how slick and dangerous this steep
road gets in the winter time. Mr. Gutshall
presented an aerial photo of
Kent’s
Gulch Road to the Bennett’s
in order for them to show him what area they are
talking about. Mr. Bennett said he wanted to
thank the Road and Bridge Department as they do
sand the area and they do a really good job, but
a car can still slide down onto the County road.
Mr. Bennett said he has slid down that road
sideways himself. Mr. Bennett said he really
appreciates Road and Bridge for their work in
sanding this road.
Mr. & Ms. Bennett left the
meeting at 2:25
p.m.
There being no further
business, the meeting recessed until tomorrow at
9:30 p.m.
Tuesday, September 13, 2011,
Commissioners met in regular session with
Chairman Ron Smith, Commissioner Dan Dinning,
Commissioner Walt Kirby, and Deputy Clerk
Michelle Rohrwasser.
9:30 a.m., Solid Waste Superintendent
Claine Skeen joined the meeting to give the
departmental report. Treasurer Jenny Fessler and
Clerk Glenda Poston also joined the meeting.
Commissioners contacted
County Attorney Phil Robinson via telephone to
clarify matters pertaining to roles and
responsibilities in forming an ambulance taxing
district. Commissioners discussed waiting to
publish notice of public hearing and setting a
date for a hearing until Commissioners have had
a formal representation from those requesting a
district as a full board with attorney present
to answer questions and concerns and to explain
how business matters will move forward as the
district is formed. Commissioners asked if they
have the ability to go through the public
hearing process, deny the request to form a
district, and then hold an advisory vote.
Attorney Robinson said yes and an advisory vote
could even be done before the election. Chairman
Smith said if the County did that and the voters
don’t want the district, Commissioners would
really be in between a rock and a hard spot.
Attorney Robinson said absolutely.
Commissioner Dinning moved
to hold off on setting a date for a public
hearing for an ambulance district formation
until such time a formal representation from
those requesting a district has been made and
all questions and concerns have been answered to
County satisfaction. Commissioner Kirby second.
Motion passed unanimously.
The telephone call with
Attorney Robinson ended at
9:50 a.m.
Treasurer Fessler briefly
discussed a matter involving delinquent taxes
that could result in a tax deed. A property
owner has received numerous extensions in paying
their year 2007 property taxes and to this date
the 2007 taxes have not been paid in full.
Commissioner Kirby moved to
proceed with tax deed process for parcel
#RP60N01W24450A if the year 2007 taxes have not
been paid on or before
October 3, 2011. Commissioner Dinning
second. Motion passed unanimously.
Treasurer Fessler and Clerk
Poston left the meeting at
10:05 a.m.
Mr. Skeen and Commissioners
discussed tonnage and revenue generated by
recycling within one year’s time. Mr. Skeen said
Boundary County
has recycled 20 more tons over last year. The
figures seem to be climbing and that is good,
according to Mr. Skeen.
Mr. Skeen presented
statistics to Commissioners pertaining to
recycling. The amount of plastic that was baled
prior to the co-mingle program was 22.93 tons.
The co-mingling program that began August 2011
has totaled 22.6 tons so far. Now that the
County has started co-mingling everything
together totals 437.5 tons. After reviewing
tonnage figures Commissioner Dinning questioned
what caused a reduction of almost 9 tons from
going into the landfill. Mr. Skeen said more
people are participating in recycling. With the
monitored sites and extracting metal and wood,
the figure of 20 tons in the landfill has been
reduced to only 11 tons. Commissioner Dinning
asked Mr. Skeen if he has figures prior to
establishing monitored sites and Mr. Skeen said
yes. Baled metal has also increased, according
to Mr. Skeen. Commissioner Dinning said we as a
community generated 20 tons of garbage and
through Mr. Skeen’s figures, recycling has
risen. The rest of the 9 tons either came from
increased recycled wood or metal piles,
according to Commissioner Dinning. Commissioner
Dinning asked Mr. Skeen if he has tonnage
figures for chippage and if those figures didn’t
increase by seven or so tons per day, what
caused the decrease in tonnage that goes into
the landfill. Mr. Skeen said implementing the
monitored sites and doing away with unmanned
sites is where the reduction is. Mr. Skeen
explained that with unmanned sites, people would
put metal into the bins that would get put into
the hole. Mr. Skeen said he would go back three
years and get tonnage figures for metal and wood
debris that was hauled out of the landfill and
then total what is being recycled today. Mr.
Skeen said he will obtain the statistics
Commissioner Dinning is looking for.
Commissioner Dinning asked if the County would
save any money by having someone local haul the
tires as even if the County broke even, it would
be providing employment to someone.
The meeting with Mr. Skeen
ended at 10:30
a.m.
10:30 a.m., Boundary Volunteer
Ambulance Chief Ken Baker joined the meeting at
Commissioners’ request. Clerk Glenda Poston also
joined the meeting. Commissioners asked Mr.
Baker to present them with the facts and figures
for a proposed ambulance district prior to
publication of a public hearing in the
newspaper. Commissioner Dinning explained that
Commissioners don’t have any idea what the
Ambulance Association is thinking in terms of
what is needed to operate a district including
financial needs. Commissioner Dinning also asked
Mr. Baker to provide information on what
Commissioners’ role is expected to be. Mr. Baker
said if the proposed ambulance district was able
to receive the maximum amount of funding from
the County, there would still be a shortfall.
Commissioner Dinning asked how much the
Association will be asking. Mr. Baker said the
full amount allowed will be requested. Mr. Baker
listed a facility, vehicles, and equipment as
what is needed. A facility was mentioned so the
ambulance equipment and apparatus can be moved
out of the County’s building. Commissioner
Dinning said what is needed to be explained for
the public hearing is why the Association is not
profitable.
Those present briefly
questioned ownership of equipment and Mr. Baker
said all equipment is currently owned by
Boundary Volunteer Ambulance Association. Mr.
Baker informed Commissioners the Ambulance
Association also performs rescues and
extrication and although they don’t have the
proper equipment, they do it anyway. Mr. Baker
said some equipment is not available to Boundary
Volunteer Ambulance as it belongs to Search and
Dive Rescue. Chairman Smith asked why Search and
Rescue would have equipment and not have it
available. Mr. Baker said Commissioners would
have to check with Search and Rescue Commander
Edith Stolley as to why she hasn’t shown up with
equipment. Clerk Poston said if equipment is
available through Search and Dive Rescue, could
a memorandum of understanding be put in place so
other entities could use the equipment.
Those present discussed the
audit for the Ambulance Association. The latest
audit is not complete, but Mr. Schulte said he
is getting closer to completing it, according to
Mr. Baker.
Boundary Economic
Development Specialist Mike Sloan joined the
meeting briefly.
Mr. Sloan said Jay Huggins
is working with a company that is looking to
operate their business in the Three Mile area
and they have an interest in the Foreign Trade
Zone. Chairman Smith explained
Boundary County’s
role in Foreign Trade Zone #242. Contract
information for the Foreign Trade Zone was given
to Mr. Sloan.
Mr. Sloan left the meeting.
Commissioners spoke to
Attorney Robinson via telephone in the company
of Mr. Baker to clarify how it is important to
have specific details available for the public
hearing on forming an ambulance district. It was
said the information needs to come from the
Ambulance Association as Commissioners will not
have an idea of what costs are involved. If
Commissioners were to levy for ambulance
services it would take many years to raise funds
due to levy limits. Clerk Poston said the
maximum levy rate for ambulance services at this
time is .0002 or approximately $170,000 to
$175,000. The County could levy that amount, but
would have to reduce the budget in other areas.
It was said the only way to levy enough money is
to form a district.
The telephone call with
Attorney Robinson ended.
Commissioner Dinning said
he and Mr. Baker have miscommunicated as he has
heard that Mr. Baker is alleging that one
Commissioner wasn’t in favor of a district, but
no Commissioner is against the ambulance.
The meeting with Mr. Baker
ended at 11:25
a.m.
Commissioner Dinning moved
to adopt Resolution 2011-45. A resolution
increasing Fiscal Year 2010-2011 Current Expense
Planning and Zoning Budget due to receipt of
unanticipated revenue. Commissioner Kirby
second. Motion passed unanimously. Resolution
#2011-45 reads as follows:
Resolution
2011-45
Increasing
Fiscal Year 2010-2011 Current Expense Planning &
Zoning Budget
Due to Receipt
of Unanticipated Revenue
WHEREAS, the Board of County
Commissioners, County of Boundary, State of
Idaho, did establish an operating budget for the
Current Expense Planning & Zoning Fund for
fiscal year 2010-2011; and
WHEREAS, Planning & Zoning Administrator
Mike Weland attended a Flood Plan Management
Conference in Washington, D.C. and Mr. Weland’s
airfare, for a flight on May 8, 2011 and return
flight on May 13, 2011, was paid for from the
Current Expense Planning & Zoning Budget in the
amount of $744.80; and
WHEREAS,
Homeland Security reimbursed Mike Weland
for the airfare for his Washington D.C. trip and
Mike Weland has reimbursed Boundary County in
the amount of $744.80; and
WHEREAS, the Boundary County
Commissioners deem it in the best interest of
the general public of Boundary County to
increase the Fiscal Year 2010-2011 Current
Expense Planning & Zoning Budget for that
purpose; and
WHEREAS, the addition of this revenue
does not affect the tax levy for
Boundary
County;
and
WHEREAS, it is appropriate to increase
the fiscal year 2010-2011 Current Expense Fund
revenue account number 001-00-0391-0004 and
Current Expense Planning & Zoning Budget expense
account number 01-19-439-00, Travel - Other, in
the amount of $744.80; and
NOW THEREFORE,
upon motion duly made, seconded and unanimously
carried,
IT IS RESOLVED that the increase to the
fiscal year 2010-2011 Current Expense Fund
revenue account number 001-00-0391-0004 and
Current Expense Planning & Zoning Budget expense
account number 01-19-439-00, Travel - Other, in
the amount of $744.80 is hereby authorized and
ordered; and
IT IS FURTHER RESOLVED that the Clerk is
instructed to deliver certified copies of this
resolution to the Boundary County Treasurer and
the Boundary County Auditor.
DATED this 26th
day of September, 2011
COUNTY
OF
BOUNDARY
BOARD OF
COUNTY
COMMISSIONERS
s/____________________________________
RONALD R. SMITH, Chairman
s/____________________________________
DAN R. DINNING, Commissioner
s/____________________________________
WALT KIRBY, Commissioner
ATTEST:
s/_____________________________________________________
GLENDA POSTON,
Clerk of the Board of
County
Commissioners
Recorded as
instrument #251844
There being no further
business, the meeting adjourned at
11:25 a.m.
/s/
RONALD R. SMITH, Chairman
ATTEST:
/s/
GLENDA POSTON, Clerk
By: Michelle Rohrwasser,
Deputy Clerk
|
